Peakflo×QCP
Welcome to the project

Project Kickoff

Accounts Payable and Travel & Expense automation for Lynchpin Management Services (QCP group), integrated with Oracle NetSuite.

AP automationT&E for 100 usersOracle NetSuitePSG pre-approved
0weeks from kickoff to go-live
0checklist items
0inputs needed by end of week 1
0T&E users
0invoices a month
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Today

Agenda

Eight short topics. Click any card to jump to it.

1 · Objectives

What we are here to achieve

Two modules, one NetSuite. Everything below comes from your signed quotes and the discovery and demo conversations.

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Accounts Payable

Travel & Expense

How we will know it worked

2 · People

Team members

Names marked to confirm are our best understanding from the email thread. Please correct us today.

Peakflo

QCP / Lynchpin

3 · Scope

Project scope

Per quote 20260921-093701277 and implementation quote PF-QCP-IMPL-001. The AR module is replaced by T&E.

1NetSuite instance, all subsidiaries
5Peakflo users included, no extra cost (beyond five: $19 per user per month)
100T&E users
5,000invoices a month supported
Hover a module for what it covers

Not needed by QCP (stay off)

  • Auto PO matching (QCP has no PO system)
  • Purchase management
  • Supplier statement reconciliation

Not included in the implementation fee

  • Week 6 onboarding and go-live (covered by the PSG package)
  • Additional NetSuite instances
  • Custom development outside the standard Peakflo–NetSuite integration
4 · Design

How it flows end to end

Follow an invoice from arrival to payment, and a claim from receipt to reimbursement. NetSuite stays the source of truth for vendors, accounts and tax codes. Hover or tap a step for details.

QCP team does thisPeakflo does thisOracle NetSuiteArrows show the direction of the data
QCP team does thisPeakflo does thisOracle NetSuite
Accounts payableFrom a supplier invoice to a paid bill
    Oracle NetSuiteOne instance, all subsidiaries. Stays the source of truth.
    Syncs into PeakfloVendors, accounts, tax codes, subsidiaries and employees, about every 5 minutes
    Posts back to NetSuiteBills, expense reports and payments
    Travel and ExpenseFrom a claim to a reimbursement
      4 · Design

      Your custom NetSuite vendor bill

      QCP uses a custom form, "QCP Vendor Bill". Highlighted fields are the ones QCP added or renamed. Hover each to see what we need to confirm.

      Hover a field

      QCP Vendor Bill

      Standard fields are filled from the invoice and your master data. The amber ones are QCP-specific and need a small amount of input from your NetSuite administrator.

      5 · Plan

      Six-week implementation plan

      Weeks 1 to 5 are the NetSuite implementation; week 6 is onboarding and go-live under the PSG package. The plan assumes inputs arrive when the checklist says (quote term 5: late inputs may extend the timeline). Click or hover a week.

      Weeks 1 to 5 are covered by implementation quote PF-QCP-IMPL-001; week 6 (user onboarding and go-live) is covered by the PSG pre-approved package. Hypercare runs for 4 weeks after go-live.
      W1
      W2
      W3
      W4
      W5
      W6 (PSG)
      6 · Pre-design checklist

      Pre-design checklist

      Everything we need from each other before design. Hover or click a row on the left to see it in plain English on the right. Change the status as we go.

      0done
      CompletedIn progressNot startedNot applicable
      Open checklist sheet

      Statuses and notes are saved in this browser only. Download the CSV to send them back to us.

      7 · Governance

      Governance and customer support

      How we will stay in step during the six weeks and after go-live.

      1Weekly status call
      Proposed: 30 to 45 minutes
      Review status, what was configured, alignment to plan and risks. Extra sessions for process walkthroughs, UAT and training as needed. Calls with your project manager are available in addition to email.
      2Tracking
      Proposed: shared folder
      This checklist plus a simple risks, actions, issues and decisions log, kept in a shared folder you can reach (OneDrive is fine). Anything found after go-live is tracked there too.
      3Hypercare
      4 weeks after go-live
      Closer support while your team gets used to the system. Help portal and onboarding videos, plus your Peakflo project manager, who runs end-user training (plan roughly 1 to 2 days for your core users).

      Support during the project

      Email, Monday to Friday, 9:00 to 18:00 SGT, under the SLA shared on 30 September 2026.

      PriorityFirst response
      High0 to 8 hours
      Medium48 hours
      Low5 working days
      8 · Next steps

      Next steps

      Project links

      Scan to join the WhatsApp groupPoint your phone camera at the code. Or use the WhatsApp group button above.

      Checklist: what we need from QCP first

      Tick each one off as it arrives.

      Questions?

      Thank you. We are looking forward to getting QCP live.

      Peakflo×QCP

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